Production management for live events
Win it. Plan it. Call it.
Get paid up front.
One show record from the RFP to the final invoice. Move load-in and the crew calls, overtime and client page all update with it. Built by a producer with 20+ years in network broadcast and live events.
Workhorse product tour
One show, start to finish, in 90 seconds. Sound on. Download the video
Everything a show needs, connected
Win the job
Studio & upDarkHorse Deal Desk
- ✓Upload a 40-page RFP. AI pulls the dates, scope, mandatory requirements and red flags, estimates your cost, and gives you a bid / no-bid call.
- ✓One click writes the proposal, with Good / Better / Best packages so the client chooses how much, not whether.
- ✓The client signs online and pays the deposit up front by card. The job books itself the moment it's paid.
- ✓A pipeline board with a revenue forecast, win rate and “follow up today” flags.
Plan it
Pro & upProduction Timeline & crew
- ✓Milestones counted back from show day: venue lock, program freeze, final run of show, call sheets out.
- ✓Overtime, double-time and venue-curfew warnings, with the overtime cost before you commit to the schedule.
- ✓Move load-in and every crew call time moves with it. Crew get a “what changed” email and re-confirm with one tap.
- ✓Offer a role to five people at once. The first yes is booked, the rest are released. Double bookings are flagged across shows.
- ✓Clone last year's show, from timeline to crew plan to budget, onto the new date in one click.
Stop chasing paperwork
Pro & upPaperwork & compliance
- ✓Send vendors a link. They upload their COI, W-9 or permit with no login, and the certificate is checked against your insurance minimums the moment it lands.
- ✓Automatic reminders before the due date, and a clear “submitted” vs “accepted” status.
- ✓Drop in any permit, deal memo or contract. Workhorse reads it and tracks the deadline for you.
Call the show
Studio & upShow Caller
- ✓One live rundown from your run of show: over/under on every segment, “running 8 min late”, and a moving end-time forecast.
- ✓Crew open a link on their phone, see only their department's cues, and tap “Standing by” before you call GO.
- ✓Wire it to a Stream Deck through Bitfocus Companion. Log notes live, and get an AI show report when you're done.
- ✓Plus Director Mode, Cue Light and Green Room inside Zoom for hybrid and virtual shows.
Get paid, up front
Pro & upMoney
- ✓Payment schedules that collect the full balance before show day. Clients get pay links, reminders go out on their own, and you hear if one's late.
- ✓Snap a receipt on your phone. AI reads it, files it to the right budget line and updates actual spend.
- ✓Margin tracked live against your target, change orders the client approves online, and QuickBooks-ready exports.
Keep the client close
Pro & upClient Room & Command Center
- ✓One branded link per client: schedule, what you need from them, payments, approvals, cuts to review with revision rounds counted, and final downloads.
- ✓On show day, the client sees live “on time / running late” status. An optional Friday update emails them automatically.
- ✓Every Monday, owners and producers get an AI briefing: the three things at risk this week, and what to do about each.
Up front
Deposits at signing and the balance before show day, collected by card into your own Stripe account.
No logins
Crew, vendors and clients use simple links. Only your team needs an account.
One record
Timeline, crew, run of show, budget and client page all read from the same show.
Built for live events
Plans that scale with the job
Pay monthly, or pay yearly and get 2 months free. Cancel anytime.
Pro
Plan, staff and get paid: Production Timeline with overtime checks, crew offers and call sheets, vendor COI links with Compliance Copilot, payment schedules, receipt photos, the Client Room, pipeline, Monday briefing and AI client Intake.
$59/mo
Get startedStudio
Everything in Pro, plus the Deal Desk (RFP Reader, Good/Better/Best proposals with e-sign and deposit) and Show Caller: live rundown, crew standby on phones, Stream Deck control, Director Mode, Cue Light, Green Room, The Advance and Sponsor Slate.
$99/mo
Get startedTeam
Everything in Studio for your whole production staff: 10 logins with Owner, Producer and Coordinator roles, so coordinators run shows without seeing the money.
$249/mo
Get started